Your Class Schedule Shouldn’t Live in Two Places

If you run marketing for an adult school, you’ve probably lived this headache: your class schedule exists in two places at once — your website and your registration system — and keeping them in sync is a constant, manual chore. Here’s why that happens, and how we fix it for good.

Your classes live in two places

Most California adult schools run on ASAP (by RevTrak/Vanco) to manage registration, payments, and course data. It’s the system of record for everything you offer. The trouble starts when that same class and program information also needs to appear on your public website — the place prospective students actually look first.

Two ways schools handle it today — and why both fall short

We see the same two patterns over and over:

• Duplicated data. The classes live on the website and in ASAP. Every time a course changes — a new section, a price, a start date — someone has to update it twice. Miss one, and the two drift out of sync: prospective students see the wrong information, and staff burn hours on copy-paste.
• The bare “Enroll” button. The website has little more than a button that sends visitors off to ASAP to browse and register. There’s nothing to build interest, no SEO value, and every click to an unfamiliar portal is a chance to lose someone.

Neither is good for enrollment — and both create work that never ends.

The fix: put your live ASAP catalog on your website

We connect the two. Instead of maintaining classes in two systems, your ASAP data is displayed directly on your own website — branded, searchable, and on your domain. Update a class once in ASAP, and it shows up on your site automatically. One source of truth. No more double entry, no more drift.

How ASAP website integration works

ASAP provides a way to surface course data on an outside website through an embed. We take the snippet ASAP gives us, add the specific class or course ID, and place it on the right page. It pulls live data straight from ASAP Connected and renders a single class — or an entire course catalog — right on your site.

The result: your team manages everything in one place (ASAP), and your website always reflects it. Add a class, it appears. Change a date or price, it updates. Nobody has to touch the website.

When a prospective student is ready to enroll, the Register button hands off to ASAP to sign in and complete registration — but all of the browsing and decision-making happens on your own branded site first.

What’s next: the ASAP API

The embed solves the duplication problem today. We’re also building on ASAP’s API — the next step that lets us create a fully custom, fully responsive class display (the standard embed can be clunky on phones) and automate the sync even further. Same foundation, more polish and control.

Why this matters for enrollment

Prospective adult students research quietly, on their phones, often after hours. If your classes are easy to find and read on your own site — not buried in a separate portal — more of them take the next step. Integration means:

• One place to manage classes (ASAP), always reflected on your site
• No duplicated effort and no out-of-sync information
• A polished, on-brand way for prospects to browse your classes
• Fewer clicks between “interested” and “registered”

See it in action

Here’s a real example — San Mateo Adult & Career Education’s Clinical Medical Assistant program.